Ensuring full compliance with Maharashtra Co-operative Societies Act, Rules, and Bye-laws
We maintain, update, and verify all statutory registers and records as required under the Maharashtra Co-operative Societies Act, 1960, the Maharashtra Co-operative Societies Rules, 1961, and the Model Bye-laws of Co-operative Housing Societies.
Proper maintenance of statutory books is a legal obligation for every registered Co-operative Housing Society under Section 73, 79, and 165 of the MCS Act, and improper maintenance may lead to penalties, inquiries, and administrative actions from the Registrar.
We ensure that all statutory records are accurate, updated, and maintained in compliance with Government norms.
Comprehensive maintenance and management of all required statutory registers
We prepare, maintain, and verify all membership forms as per Model Bye-laws and Rule 19 of the MCS Rules, ensuring compliance in admission, transfer, and cessation of membership.
Comprehensive creation and maintenance of individual member files containing documents, applications, resolutions, share records, and correspondence.
Detailed scrutiny of legal documents such as agreements, deeds, indemnities, nomination papers, share transfers, ensuring compliance with Bye-laws and statutory rules.
Verification of member eligibility, application completeness, identity proof, and compliance under MCS Act, Bye-laws, and Registrar guidelines.
Maintenance of society's inward register for tracking applications, letters, and documents received from members, authorities, and vendors.
Recording and tracking all communications issued by the society including notices, NOCs, letters, and statutory submissions.
Preparation and updating of transfer register as per Rule 23 of MCS Rules for all share and interest transfers in the society.
Updating the statutory members' register (Form "I/U" format) containing membership details, allotments, transfers, resignations, expulsions, and related records.
Maintenance of Form "I" Register reflecting all changes in membership position submitted to the Registrar.
Preparation of Form "J" for issuing Share Certificates, allotment entries, and share ownership details.
Assistance in filling, scrutinizing, and recording nomination forms as per Section 30 of the MCS Act and Bye-law 32.
Maintaining updated nomination register reflecting nominee details for legal inheritance purposes.
Recording contributions to sinking fund for major repairs and future capital expenditure, as required under Bye-law 13(a).
Detailed maintenance of Repairs Fund and expenditure tracking as per Bye-laws and accounting standards.
Preparation of asset register showing society's fixed assets, valuation, purchase details, and maintenance status.
Maintenance of dead stock register for office equipment, machinery, tools, and society assets.
Maintaining investment records in conformity with Bye-law provisions and Section 70 of the MCS Act.
Complete documentation of society property including land, building, amenities, open spaces, and common areas.
Entry and management of loan or lien information on flats/members as per banking norms and society approval records.
Preparation, verification, updating, and issue of Share Certificates in accordance with Model Bye-law 23 and Rule 23.
Ensuring full compliance with statutory obligations placed on Co-operative Housing Societies
Regular statutory compliance helps societies avoid penalties, inquiries, disputes, and administrative actions under Sections 75, 79, 81, 146, and 147 of the MCS Act.
We ensure compliance with Registrar Circulars, Government Notifications, and all relevant statutory requirements.
Preparation of legally compliant notices for:
Notices are drafted in accordance with statutory timelines and prescribed formats.
Recording, drafting, and finalizing minutes as per:
Ensuring accuracy, transparency, and legal acceptance.
Drafting and issuing all types of NOCs including:
All NOCs are prepared as per Bye-law requirements and legal documentation norms.
Execution and recording of membership changes, share transfers, inheritance entries, and nomination effects following Rule 23 and Model Bye-laws.
Regular updating of:
Ensuring timely compliance with Registrar requirements.
Drafting letters, replies, notices, reminders, complaints, and communications with:
All correspondence is legally structured and documented.
Including but not limited to:
Contact us today for professional statutory book maintenance and compliance services tailored to your housing society's needs.
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